Volunteer

"Who creates the vision?"
The Director is the artistic captain of the entire production. They guide the actors' performances and ensure all design elements (sets, lights, costumes) tell a unified story.

Responsibilities:

Concept: Establishing the overall tone, pacing, and emotional arc of the show.

Blocking: Deciding where actors move and stand on stage to create compelling "stage pictures."

Coaching: Helping actors find the emotional truth of their characters and deliver lines effectively.

Collaboration: Working with designers to ensure the sets, lights, and music match the storytelling.

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"Who keeps the vision on track?"
The Assistant Director (AD) is the Director's right hand. They handle logistical details and refine specific scenes so the Director can focus on the big picture.

Responsibilities:

Scene Work: Running rehearsals for specific groups (like the ensemble or background actors) while the Director works with the leads.

Note Taking: Recording the Director’s feedback during run-throughs to give to actors later.

Crowd Control: Helping organize large mob and fight scenes to ensure safety and timing.

Stand-in: Leading rehearsals if the Director is unavailable or stepping in for absent actors during practice.

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"How does the cast sound?"
Since the score is already written, the Musical Director leads the musical execution. They teach the music to the actors and ensure the choir and leads sound powerful, blended, and confident.

Responsibilities:

Rehearsal: Teaching harmonies, rhythms, and dynamics to the cast and choir.

Coaching: Helping lead actors master their solos and convey emotion through song.

Conducting: Leading the orchestra or cueing the backing tracks during the performance.

Quality Control: Ensuring the singers stay on pitch and in time with the music.

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"Who runs the show?"
The Stage Manager calls the cues and ensures the performance runs smoothly every night.

Responsibilities:

Calling the Show: Giving the "Go" command for lights, sound, and actors.

Safety: Ensuring the stage is safe for actors and crew.

Communication: Managing the backstage headset system.

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"Who makes the magic happen backstage?"
The invisible ninjas who move sets and props in the dark.

Responsibilities:

Scene Changes: Moving set pieces on and off stage quickly and quietly.

Backstage Traffic: Ensuring actors are quiet and ready for their entrances.

Prop Handoffs: Handing props to actors right before they walk on stage.

Volunteer

"How do we hear it?"
The technician who operates the mixing board during the show.

Responsibilities:

Mixing: Balancing the volume of microphones and music live.

Troubleshooting: Fixing feedback or microphone issues instantly.

System Check: Ensuring all speakers and amps are working before the audience arrives.

Speaker Alignment: Time-aligning delay speakers so the sound reaches the back row at the same time as the front row, preventing an echo effect.

Volunteer

"How do we see it?"
The crew members who physically control the lights during the performance.

Responsibilities:

Operation: Pressing "Go" on lighting cues at the exact right moment.

Spotlight: Manually tracking lead actors with a spotlight beam.

Focus: Ensuring lights are aimed correctly before every show.

Volunteer

"How do we create spectacle in the elements?"
Riggers ensure our temporary structures are safe against wind and weather, while SFX technicians manage visual effects in an open-air environment.

Responsibilities:

Structural Safety: Building and securing truss towers, scaffolding, and lighting trees, ensuring they are weighted down (ballasted) to withstand wind.

Outdoor Atmospherics: Operating high-output fog or smoke machines that can still be seen outdoors, or managing practical effects like church bells, punches, and whips.

Weatherproofing: Protecting hung equipment (speakers/lights) from rain and dust.

Practical Mechanics: Managing large moving set pieces (like wagons or carts) on outdoor terrain.

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"Where does the story take place?"
The Designer creates the blueprints, and the team builds the physical world.

Responsibilities:

Design: Drawing blueprints or creating models of the stages.

Carpentry: Building platforms, walls, and structures.

Scenic Art: Painting the set to look like realistic wood, stone, or landscapes.

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"What do they wear?"
The team that finds and sews the clothing for the cast.

Responsibilities:

Sourcing: Finding or buying vintage clothing items.

Construction: Sewing new costumes from scratch.

Fitting: Measuring actors and altering clothes to fit them perfectly.

Volunteer

"What do the actors hold?"
The Props Master is in charge of every portable object used in the show.

Responsibilities:

Sourcing: Finding, buying, or building items (e.g., vintage lanterns, weapons, books).

Organization: Setting up the "prop table" backstage.

Maintenance: Fixing broken items between shows.

Volunteer

"What should the audience hear?"
A creative role that decides the auditory atmosphere.

Responsibilities:

Sound Effects (SFX): Finding or creating specific sounds (e.g., rainfall, door knocks, punches, whips).

Music Selection: Deciding when music plays and how it transitions.

Vibe: Creating the auditory atmosphere (scary, hopeful, tense).

Volunteer

"Who tells the story?"
These are the primary characters who carry the narrative arc of the show.

Responsibilities:

Performance: Memorizing large amounts of dialogue and music.

Leadership: Setting the professional tone for the rest of the cast.

Rehearsal: Attending the majority of rehearsals to refine complex scenes.

Audition Here 

"Who builds the world?"
Characters with significant lines and interactions that support the main plot.

Responsibilities:

Character Work: Creating distinct, memorable personalities.

Versatility: Often interacting with both the leads and the ensemble.

Reliability: Being ready for specific cues and scene interactions.

Audition Here 

"Who creates the community?"
The Ensemble creates the energy, scale, and atmosphere of the production.

Responsibilities:

Energy: Reacting to the action on stage to make the scenes feel alive.

Vocals: Providing the choral power and harmonies.

Movement: Executing choreography and crowd movements.

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"How do the characters look up close?"
Makeup ensures actors' faces can be seen under bright lights.

Responsibilities:

Stage Makeup: Contouring faces so features don't "wash out" under bright lights.

Character Effects: Aging young actors to look like elders, or adding dirt/scars.

Hair/Wigs: Styling hair to match the historical time period.

Volunteer

"Who welcomes the audience?"
The first face the public sees. They set the tone for the evening.

Responsibilities:

Greeting: Scanning tickets and handing out programs.

Seating: Helping guests find their seats, especially in the dark.

Assistance: Helping elderly or disabled patrons navigate the terrain.

Pathfinding: Holding flashlights at trip hazards (cable ramps, uneven ground) to prevent lawsuits and injuries.

Volunteer

"How do people get in?"
Manages sales and entry logistics.

Responsibilities:

Sales: Selling tickets online and at the gate.

Customer Service: Resolving ticket issues or seating conflicts.

Reporting: Tracking attendance numbers.

Volunteer

"Is everyone safe?"
Protects the people and the equipment.

Responsibilities:

First Aid: Organizes on-site medical support for minor injuries or heat exhaustion.

Asset Protection: Watching valuable equipment.

Crowd Control: Ensuring the audience stays in designated areas.
Monitoring radar for lightning strikes. Making the 'Stop Show' call if wind speeds exceed safe limits for the staging/truss.

Monitor Weather: Monitoring radar for lightning strikes. Making the 'Stop Show' call if wind speeds exceed safe limits for the staging/truss.

Volunteer

"How do people know about the show?"
The voice of the production to the outside world.

Responsibilities:

Promotion: Managing social media, posters, and press releases.

Outreach: Connecting with local schools, businesses, and church groups.

Branding: Ensuring all graphics and messages look professional.

Volunteer

"How do we look online?"
Manages the digital presence and visual assets.

Responsibilities:

Updates: Keeping the website current with dates, cast lists, and ticket info.

Design: Creating posters, programs, and digital ads.

User Experience: Ensuring it is easy for people to buy tickets or volunteer.

Volunteer

"Who runs the opening acts?"
The Pre-Show Stage Manager organizes speaches, artshows, opening musical performances

Responsibilities:

Transitions: Getting the choir on/off and the Mayor to the mic while the main cast is getting into costume.

Schedule: Ensuring the speeches don't run long and delay the main production.

Equipment: Setting up and tearing down microphones for the bands so the main stage remains clear.

Volunteer

"Who takes care of the team?"
The central hub for all cast, crew, and ushers upon arrival. They ensure everyone is accounted for and has what they need to start their shift.

Responsibilities:

Check-In: Managing the arrival of 100+ volunteers, marking attendance, and directing them to their specific team leaders.

Compliance: Collecting signed liability waivers (crucial for insurance at the fairgrounds).

Credentials: Distributing badges, lanyards, t-shirts, or radios so security knows who belongs backstage.

Volunteer

"What can they buy or eat?"
Manages the audience experience beyond the show.

Responsibilities:

Sales: Selling t-shirts, souvenirs, or concessions.

Inventory: Tracking stock levels of food and merchandise.

Hospitality: Feeding the cast and crew during long rehearsal days.

Volunteer

"Who manages the marketplace?"
This person is the point of contact for all food trucks and craft booths.

Responsibilities:

Logistics: Assigning specific spots for each booth/truck based on size.

Power & Water: Ensuring food trucks have the specific electricity hookups they need (so they don't blow the stage power).

Permits: Collecting health department forms and insurance from vendors.

Volunteer

"Who feeds the army?"
Hungry volunteers are unhappy volunteers. This role manages the "Green Room" or break area.

Responsibilities:

Catering: Organizing meals or snacks for the cast and crew during long rehearsals and show nights.

Hydration: Ensuring water stations are stocked and accessible (critical for outdoor summer events).

Rest Area: Maintaining a clean, quiet space for performers to rest between scenes.

Volunteer

"How do we direct traffic?"
This is separate from general security. They focus purely on traffic flow.

Responsibilities:

Flow: Directing cars efficiently to fill the lot without bottlenecks.

ADA/VIP: Managing reserved parking for elderly patrons and special guests (crucial for fairgrounds with uneven dirt).

Egress: Managing the "mass exit" safely when the show ends in the dark.

Volunteer

"Who keeps it clean?"
The Sanitation & Waste Management Lead handles trash disposal.

Responsibilities:

Trash: Emptying overflow bins during the event (especially near food vendors).

Restrooms: Monitoring portable toilets or fairground bathrooms for supplies (toilet paper/soap) and cleanliness.

Post-Event: Leading the "clean sweep" of the grounds after the audience leaves.

Volunteer

"Who keeps it clean?"
The Sanitation & Waste Management Lead handles trash disposal.

Responsibilities:

Trash: Emptying overflow bins during the event (especially near food vendors).

Restrooms: Monitoring portable toilets or fairground bathrooms for supplies (toilet paper/soap) and cleanliness.

Post-Event: Leading the "clean sweep" of the grounds after the audience leaves.

Volunteer

"How do we pay for this?"
Secures the financial future of the production.

Responsibilities:

Sponsorships: Finding local businesses to sponsor the show.

Grants: Writing applications for arts funding.

Donor Relations: Thanking and maintaining relationships with financial supporters.

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